Most of us can know that annoying and loud sound a fax machine makes to send an important document to another client or business. However, it’s a sound that has diminished significantly from our office environments over the last ten years due to its inconvenience, communication errors, and of course, all the waiting for something to send out.
However, things are now shifting to a new and improved faxing process, all thanks to VoIP technology.
How VoIP is Changing the Game
Even with technological advancements, many businesses find that they still need faxing to send certain types of information, thus making it an unpopular, but necessary item. However, improved technologies have paved the path for a more convenient alternative that works as a fax, but without the bulky equipment, noise, and waiting times.
VoIP technologies partnered with a phone system allows businesses to use fax technology over the Internet. A VoIP solution provides a variety of ways you can send and receive faxes through your phone, tablet, computer, or email. This new functionality means you don’t have to be tied to a physical location where the fax machine sits, which fosters a more productive workforce.
How Does it Work?
With VoIP faxing you still have a fax number and a phone line, but the data is transferred digitally over the Internet. A traditional phone line works using an analog system and tiny electric pulses. A digital fax works by moving the data to a binary format which controls data by sending it directly from one point to another. During the data transfer on an analog service, those pulses or stops create a slow and costly process.
Employees use digital faxing by scanning their documents and downloading them to a computer or device. Then, they choose the selected format they want in their phone system software, and off it goes to the other party and into their inbox.
Will it Save Money?
The answer is yes. Digital faxing using VoIP services removes the need for a physical fax machine, service maintenance and repairs on it, and all the paper and ink, just for starters. Not only that, when you shift from an analog line to an Internet-based service, you eliminate the charges that come from a phone provider for each analog fax sent.
Faxing doesn’t have to be a thing of the past if you don’t want it to be. Today, it’s simply made more efficient and cost-effective through the power of VoIP technology and solution providers like Mitel. Contact us today to find out how we can implement a solution with faxing options that will work best for your business.